Terms and Conditions

Photo Booth Rental Terms & Conditions

A non-refundable retainer in the minimum amount of $250 is due upon reservation. Event Date will not be reserved until this deposit is received. The remaining amount is due 30 days prior to your event. If payment is not received prior to this date, client forfeits deposit and this agreement could be voided at the providers discretion. We accept cash or check and all payments are final. No refunds are given. Client agrees that in addition to any and all other legal rights and remedies

Provider may have, Client will pay a $35.00 fee for any and all returned checks. If the rental time period exceeds the service period agreed to in the invoice below, the overage in rental time will be billed to the operator at the hourly rate of $175 per hour, billed in half-hour increments of $87.50. Payment for any overage in time must be paid before additional hours are provided.

Multi-Day Photo Booth Rentals Access, Space & Power for Photo Booth 

Client will arrange for an appropriate space for the Photo Booth Bus at event’s venue.  Client is responsible for providing extension cords if need be for booth locations outside 50 ft of electrical outlet, including outdoor events. Standard outlet required.(110V, 5 amps, 3 prong outlet).

Any request for a date change must be made thirty (30) days in advance of the original event date. Change is subject to availability of Photo Booth by provider and receipt of a new service contract. A fee of fifty dollars ($50) will be assessed for any date change. If in the event the new date cannot be accommodated all deposits and payments received shall be forfeited. Provider promises to make all reasonable attempts at date changes. We understand that plans sometimes change and we want to work with you when this happens. GOOD VIBES VW, LLC will refund any amount you have paid less the reservation fee to reserve a photo booth. When you reserve our photo booth from us this prevents us from booking any other potential events for that day. If you cancel and we are able to fill that date you will receive a 100% refund. If a date change is due to a military deployment you will receive a 100% refund. We thank you for understanding this cancellation policy, and we will do everything in our power to try and fill any date left open so that you can receive a full refund. If you know that your date may be subject to change, please let us know as soon as possible. We may be available for your alternate date and we would be able to move to another date. 

Service Period

Client agrees to have GOOD VIBES VW, LLC for a minimum of 95% of the clients service period.  Occasionally operations may need to be interrupted for normal maintenance of the Photo Booth i.e. Changing of ink cartridges, media paper etc.  If in the event the normal maintenance times exceed 5% of the clients service period, the client will be reimbursed of the time the Photo Booth is inoperable, and that amount will be pro-rated.

Damage to Provider's Equipment
Client acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment and or VW Bus caused by: a) Any misuse of the Provider’s Equipment by Client or its guests, or b) Any theft or disaster (including but not limited to fire, flood or earthquake). Provider reserves the right to end rental period early at their sole discretion if booth is being abused to the extent that the provider feels could result in equipment damage. However, provider must provide Client with prior notification and warning before ending rental period.

Outdoor Events

If the venue is to be held outdoors, client understands the Photo Booth can be shut down during the event due to inclement weather (wind, rain, snow, hail or sleet).  If there is inclement weather and the Photo Booth has to be shut down, the event will be cancelled and any monies given is non-refundable.  We suggest that the client have a contingency plan in place for outdoor events to prevent a possible shut down due to inclement weather.  The client can have a protective covering at the event. 

Indemnification
Client agrees to, and understands the following: a) Client will indemnify provider against any and all liability related to Client’s event during or after Client’s event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client. b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within GOOD VIBES VW, LLC, Co, its representatives, employees or affiliates at Client’s event. 

Insurance

GOOD VIBES VW, LLC will have their own general liability insurance policy in place at the event unless the venue has insurance whereby the venues general liability insurance policy will govern.

Model Release
Client agrees to, and understands the following: All guests using the photo booth hereby give to GOOD VIBES VW, LLC Co.The right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save harmless GOOD VIBES VW, LLC from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.

Parking Fee/s
For any events occurring in a downtown-type atmosphere there will be a $15 flat rate parking fee unless validation is provided ahead of time. 

Miscellaneous Terms
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between GOOD VIBES VW, LLC  and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any disagreements via arbitration. In the event Provider is unable to supply a working photo booth for at least 95% of the Service Period, Client shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos onsite the Provider will be allowed to give a web site to the client where there guests can log onto and order prints free of charge with free shipping as well as the ability to download the digital files for their own use.

The client engages GOOD VIBES VW, LLC  to provide the entertainment outlined in the contract, and we accept the engagement, subject to THE CLIENT’s agreement to the following terms and conditions:  

1. The booking will not be considered to have been accepted by us until we have received a copy of the contract, signed by THE CLIENT, and accompanied by the client’s deposit.  

2. In the event of the client’s deposit being unpaid or returned (eg: cheque returned due to insufficient funds, etc), any confirmation of receipt from us will be null and void, and we remain free to accept another engagement for the same date, unless the client submits another deposit payment immediately. We reserve the right to demand reimbursement of any bank charges levied on us due to the client’s submission of an unpaid cheque.  

3. In the event of the client cancelling the booking, the deposit is non-refundable. In addition, should the client cancel the booking within one calendar month prior to the date of the event, we reserve the right to claim the full balance. If your booking is re-scheduled for another date within 12 months of the original booking, subject to our availability your deposit may be applied to the new date. All cancellations MUST be made in writing, signed by the client named on the original booking contract (except in the event of the original client’s death or incapacity) and sent to us by recorded delivery. This is the ONLY method of cancellation that is acceptable.  

4. Should we be unable to provide alternative suitable entertainment, or should the client wish to find their own alternative entertainment, we will refund the client’s deposit within seven working days. This shall be the full extent of our liability. However, please be assured that due to our strict professionalism, we have NEVER failed to fulfill our obligations.  

5. The balance of the agreed fee is to be paid directly to our performer in cash upon their arrival at the venue, unless an alternative method has been agreed with us in advance.  

6. It is the client’s responsibility to ensure that we have adequate and safe access to the venue in order to park the bus by the shortest route possible for our use at the event. The client must ensure that one hour is allowed prior to the start and at the end of the event for GOOD VIBES VW,LLC  to bring in and set up and dismantle and remove their equipment.

7. While we will make every effort to commence and end the booked performance at the agreed times, we will not accept responsibility for the late start or early termination of the performance where this is caused by events beyond our reasonable control. Any delayed set up time and/or subsequent delayed start time due to the overrun of any prior proceeding, or of situations outside of our control will not warrant any extension of the stated finishing time or any fee reduction.

8. In the event of civil unrest at the event, or if our performer is threatened or otherwise intimidated by any person present at the event, we permit our appointed performer to suspend or terminate the performance as the performer feels appropriate. In the event of a temporary suspension, we reserve the right to not re-commence the performance until the relevant person(s) is/are ejected. No refund or reduction will be made for suspension or termination of the performance.  

9. Permits are retained by the client. 

All purchases may be subject to applicable sales or use tax.

GOOD VIBES VW, LLC travels within 30 miles of our zone (round trip travel)   Outside of our zone, a travel fee applies.